Policies

Marketing Privacy Notice

This Notice explains how Masonic Charitable Foundation (Registered charity number 1164703, Company number 09751836) will use the data you provide to us for the purposes of marketing its activities and services including our website and our digital and printed newsletters.

What we collect

The information we collect will depend on what you are asking us to do.  It will include:

• Contact information;
• Your Masonic region (i.e. London, Province, Overseas District);
• Your role within a Lodge or Province if applicable;
• Details of the method(s) through which you would like to be updated.
• Chatbot only (eligibility checker) Your IP address and anonymous information about personal circumstances.

Why we collect it

• To inform you about our activities and services that may be of interest or available to you;
• To supply you with materials or information requested;
• To ask you to tell us how we can improve our services for you and others.

You are under no obligation to provide the data we request and/or may withdraw your consent for us to use it at any time.

Why we are able to use it

We are able to process your data because you have provided your consent for us to do so or because it is in your legitimate interest for us to provide you with information about our activities and services.

If you choose to withdraw your consent, then processing carried out whilst the consent was in place will still be considered lawful.

How we collect it

We will collect your information during contact with you, including via online forms or tools on our website, telephone, email or written correspondence.

How long we keep it

Your personal data will be retained for as long as required to deliver the requested information or service, or until you inform us that you have withdrawn your consent.  You can withdraw your consent at any time.

Who we share it with

We will only share your personal information with third parties for legitimate business reasons.  As Data Controllers in their own right all third parties used by MCF are required to adhere to the provisions set out in the Data Protection legislation.

Your personal data will not be transported outside the European Economic Area unless you have provided your consent to receive marketing updates about the work of the MCF.  This information may be stored on servers located in the United States of America operated by our email marketing service provider, Campaign Monitor.  For further information about Campaign Monitor’s GDPR compliance, please visit >>

From time to time, we may invite those on our marketing list to participate in online surveys hosted by Alchemer.  For further information about Alchemer’s GDPR compliance, please visit >>

Apart from the above activities, we will not sell, distribute or release your information to third parties unless we obtain your permission or are required to do so by law.

How we keep it safe

The information you provide to us will be kept securely to ensure no unauthorised access or disclosure occurs. Your information will be securely destroyed when no longer required or when you withdraw consent for your information to be used.

Accessing and correcting your personal information

You have the right to:

• See the data we hold about you
• Request the erasure or correction of the data we hold about you
• Object to us processing your data
• Obtain a copy of your data so you can use it for a different service

Website user information

Cookies

‘Cookies’ are small pieces of information sent by a web server to a web browser, which enables the server to collect information from the browser. There are two types of cookies used on our website:

• Google Analytics tracking cookies used to gather anonymous, aggregate information about traffic to our site
• Session cookies used to remember visitor state whilst they are using the site.

The Charity does not use third-party retargeting cookies that are used for advertising.

Cookies used in our online donations system >>

Links to other websites

Our websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. Our websites may include social media features, such as Facebook ‘Like’ and ‘Share’ buttons and widgets, and interactive mini-programs that run on our websites. These features may collect information about you, including but not limited, to, your IP address, which webpages you are visiting on our site and may set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy policies of the companies providing them. We do not control these third-party elements and are not responsible for their privacy statements. We encourage you to read the privacy policy of every website you visit or every third party feature that you access to understand their personal data handling practices.

Our website may contain links to other websites of interest. However, once you have used these links to leave our website, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Updating this Privacy Notice

We may update or amend this Privacy Notice from time to time, to comply with law or to meet our changing business requirements. When we update our Privacy Notices and Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. Any updates or amendments will be posted on our website.

Contact us

If you have any questions about how we process your data or would like more information then please contact us.

Data Protection Lead
Brenda Nurse, Company Secretary
Masonic Charitable Foundation
60 Great Queen Street
London WC2B 5AZ

Telephone number: 020 3146 3304 / Email address: bnurse@mcf.org.uk

This Notice was reviewed and updated on 3 February 2023.